Privacy Policy

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Last Updated: March 14, 2024

Frost Nova understands that your privacy is important to you and that you care about how your personal data is used and shared online.

We respect and value the privacy of everyone who visits this website, https://frost-nova.org (“Our Site”) and will only collect and use personal data in the ways that are described below, and in a manner that is consistent with Our obligations and Your rights under the law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.

  1. Definitions and Interpretation
    In this Policy, the following terms shall have the following meanings:
    1. “Account” means an account required to access and/or use certain areas and features of Our Site;
    2. “Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site;
    3. “Personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
    4. “Frost Nova”, “We”, “Us” or “Our” means Frost Nova Ltd, a company registered in Seychelles, with registered number 223500, having registered address at House of Francis, Room 303, IleDu Port, Mahe, Seychelles.
    5. Information About Us
      Our Site is owned and operated by Frost Nova Limited.
      Our contact details:
      Contact number: +44 7311 467 952
      Email: info@frost-nova.org
    6. What Does This Policy cover?
      This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
    7. Your Rights
      1. As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
        1. The right to be informed about Our collection and use of personal data;
        2. The right of access to the personal data We hold about you;
        3. The right to rectification if any personal data We hold about you is inaccurate or incomplete, please contact Us;
        4. The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, but if you would like Us to delete it sooner, please contact Us);
        5. The right to restrict (i.e. prevent) the processing of your personal data;
        6. The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
        7. The right to object to Us using your personal data for particular purposes; and
        8. Rights with respect to automated decision making and profiling.
      2. If you have any cause for complaint about Our use of your personal data, please contact Us and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
      3. If the natural or legal person is not under the jurisdiction of the Member States of the European Union, the provisions of the GDPR does not apply to them.
    8. What Data Do We Collect?
      Depending upon your use of Our Site, We may collect some or all of the following personal and non-personal data:
      1. Identity Data includes first name, maiden name, last name, username or similar identifier, gender, marital status, title, date of birth, email address.
      2. Contact Data includes billing address, delivery address, email address and telephone number.
      3. Financial Data includes bank account and payment card details.
      4. Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
      5. Technical Data includes Internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, cookie ID’s, web log information, device identifiers and other technology on the devices you use to access this website.
      6. Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.
      7. Usage Data includes information about how you use our website, products and services, your browsing activity including intended purchases and aborted baskets, completion of surveys, wish-lists, connection information and statistics on your visits to site and page views, the links you click and other actions you take on our services, within our advertising or e-mail content and participation in promotional activity. Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
      8. We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal information but is not considered personal information in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal information so that it can directly or indirectly identify you, we treat the combined data as personal information which will be used in accordance with this privacy notice.
    9. How Do We Use Your Data?
      1. All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times.
      2. Our use of your personal data will always have a lawful basis, either because it is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data (e.g. by subscribing to emails), or because it is in Our legitimate interests. Specifically, We may use your data for the following purposes:
        1. Supplying Our products and services;
        2. Providing and managing your Account;
        3. Personalising and tailoring your experience on Our Site;
        4. Answering to your inquiries;
        5. Market research;
      3. With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email, telephone or post with information, news and offers on Our products and services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
      4. Third parties whose content appears on Our Site may use third party Cookies. Please note that We do not control the activities of such third parties, nor the data they collect and use and advise you to check the privacy policies of any such third parties.
      5. You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it.
      6. We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected.
      7. When hosting events we sometimes work with our partner companies and may utilise third party software to manage our attendee data. If you sign up to attend an event hosted by Frost-nova, your data may be processed by our partners or software vendors. We will always ask for your permission to share your data, and will always let you know in advance who it is to be shared with.
    10. How and Where Do We Store Your Data?
      1. We have to keep Personal data for six years.
      2. Some or all of your data may be stored outside of the European Economic Area (“the EEA”). You are deemed to accept and agree to this by using Our Site and submitting information to Us. If We do store data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the Data Protection Act 1998.
      3. Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
      4. Steps We take to secure and protect your data include:
        1. Ensuring that your connection to our website is secure; and
        2. Ensuring that internal access to all personal information we hold is secured by appropriate measures.
    11. Do We Share Your Data?
      1. We may share your personal data with the third parties for the reasons set out in section 6. We may contract with third parties to supply products and services to you on Our behalf. These may include payment processing, delivery of goods, search engine facilities, advertising, and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
      2. We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
      3. We may sometimes use third party data processors that are located outside of the European Economic Area (“the EEA”). Where We transfer any personal data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR.
      4. In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
    12. What Happens If Our Business Changes Hands?
      1. We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
      2. In the event that any of your data is to be transferred in such a manner, you will not be contacted in advance or informed of the changes.
    13. How Can You Control Your Data? When you submit personal data via Our Site, you may be given options to restrict Our use of your data. Please contact Us for more details.
    14. Your Right to Withhold Information
      1. You may access Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
      2. You may restrict Our use of Cookies.
    15. How Can You Access Your Data? You have the right to ask for a copy of any of your personal data held by Us. Please contact Us for more details.
    16. Our Use of Cookies Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products services. By using Our Site you may also receive certain third party Cookies on your computer or device. Third party Cookies are those placed by websites, services, and/or parties other than Us. Third party Cookies are used on Our Site for advertising and other services. In addition, Our Site uses analytics services, which also use Cookies. Website analytics refers to a set of tools used to collect and analyse usage statistics, enabling Us to better understand how people use Our Site.
    17. Changes to Our Privacy Policy We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.